Terms and Conditions

Last updated: September 27, 2020

COVID-19 Safety Plan

These policies are intended to create and maintain a safe environment for employees, attendees, volunteers, suppliers, and anyone else who may be involved or attending the Jasper Dark Sky Festival (JDSF). Under current Chief Medical Officer of Health Orders, businesses and entities are required to:
• implement practices to minimize the risk of transmission of infection among attendees;
• provide procedures for rapid response if an attendee develops symptoms of illness;
• ensure that attendees maintain high levels of sanitation and personal hygiene;
• comply to the extent possible, with the COVID-19 General Relaunch Guidance, this guidance, and any other applicable Alberta Health guidance found at: https://www.alberta.ca/biz-connect.aspx.
This plan has been built using resources including the Alberta Health Services COVID-19 Relaunch Guidelines, the Municipality of Jasper and event industry best practices. Event Organizers will continue to monitor AHS updates and the current environment which may result in the tightening or loosening of certain policies.
Operating Timeline & Jurisdiction
This document and the policies found within shall be in effect for any JDSF related event in Jasper, AB during the 2020 Jasper Dark Sky Festival. Effective dates are Thursday, Oct 15 – Sunday, Oct 25.
• Event Organizers will align any standard protocols to recommendations by Alberta Health Services (AHS), the Town of Jasper and Parks Canada. In the case of any discrepancies, AHS recommendations shall serve as the baseline reference and directive.
• Public engaging in any activities produced by the Event Organizers shall be informed of these safety measures using signage and onsite event representatives where applicable.
o It should be assumed that all attendees already have a basic understanding of social distancing recommendations, hand sanitization and facemask bylaws.
o All indoor events, as well as paid outdoor events, will be equipped with a hand sanitizing station, extra disposable facemasks and disinfectant spray to clean shared surfaces between gated times.

Sanitization

• Upon arrival at an indoor event, every person must sanitize their hands immediately upon entering that space.
o Sanitizing wipes, spray, and/or hand sanitizer will be available at all entry points.
• It is always also recommended that suitable face coverings be worn until such time as an individual is seated in their designated seat.
• Volunteers and/or staff will thoroughly sanitize all chairs, tables and high-touch areas between unique events using disinfectant spray and disposable cloths.
o Recommendation to use a “wipe-twice” method to clean and disinfect. Wipe surfaces with a cleaning agent to clean off soil and wipe again with a disinfectant.
o It will not be necessary to disinfect chairs or tables during any singular event where the same person is using the space (i.e. tables and chairs).
• Appropriate social distancing measures are important in the event environment.
• When coughing or sneezing, everyone is asked to make sure to do so into a tissue or into their elbow, facing away from others.
• Additional resources:
o Alberta Health Services, Hand Hygiene Resources: https://www.albertahealthservices.ca/info/Page14955.aspx
Personal Health
All employees, attendees, volunteers and suppliers should self administer the COVID-19 Alberta Health Daily Checklist daily:
https://open.alberta.ca/publications/covid-19-information-alberta-health-daily-checklist
• If possible, check your temperature each day. If elevated, please stay home.
• Remember to avoid touching your mouth, nose, eyes with your hands. Use soap or hand sanitizer as needed.
• If you are feeling sick for any reason, such as fever, cough, sore throat, runny nose, shortness of breath or difficulty breathing, you should not come to the event and should get tested if possible. If you test positive for COVID-19 you are legally required to self-isolate for 10 days from the start of symptoms, or until symptoms resolve, whichever is longer.
o Note: Anyone experiencing shortness of breath or difficulty breathing should seek medical advice/assistance.
• If you are a contact of a known case of COVID-19 and test negative, you are still required to self-isolate for a full 10 days and monitor for new symptoms.
• Anyone who appears to have symptoms (i.e., fever, cough, or shortness of breath) upon arrival at an event or who become sick during the event will immediately be separated from others and asked to leave immediately. Refunds will be issued for those required to leave or unable to attend through Jasper Tourism after the JDSF has ended.
• All international travellers must quarantine for 14 days upon entering Canada. International travellers must plan ahead to ensure they can complete their quarantine prior to attending an event.
Event Set-Up & Social Distancing
The safest way to keep individuals from contracting or spreading COVID-19 is to eliminate or reduce physical contact. Physical distancing involves taking steps to limit the number of people you come into close contact with. This is not the same as isolation, but you do need to avoid being in close contact with people. Face coverings that fully cover one’s nose, mouth and chin are mandatory in the town of Jasper:
• On the west side of Connaught Drive between Hazel Avenue and Aspen Avenue;
• On Patricia Street between Hazel Avenue and Pyramid Lake Road;
• On all connecting public sidewalks between those streets;
• On all public sidewalks where a 2-metre distance cannot be maintained; and
• In all public indoor spaces, including all businesses, facilities, patios and indoor areas that are open to the public. There are several exceptions to this municipal bylaw, including children under two, people prevented from wearing a face covering due to medical conditions, and people eating or drinking while at assigned seating within the establishment from which they obtained the food or drink. People do not have to prove that they are medically exempt from wearing a mask.

 

Policies & Procedures:

• All attendees are encouraged to greet each other in ways that do not include touching; shaking hands and other types of physical contact are discouraged.
• All events will be set-up to comply with the 2-meter distancing recommendations in the event rooms, common areas and washrooms.
• All events requiring tickets shall use a contactless ticketing software (ShowPass). Attendees will be asked to show their ticket on their phone at the designated entry point to gain entry. No hard tickets will be issued.
• Where possible, the use of assigned seating to minimize multiple persons using the same chairs and place settings will be implemented.
pg. 4
• Hand sanitizer dispensers, tissues and garbage bins will be placed at all entryways and in prominent areas throughout the event space to aid in thorough personal hygiene.
• Entry and Exit may only be done through designated and controlled points.

Indoor Event Spaces

Per AHS Guidelines for Indoor Events: In Stage 2, with 2 metres of distance maintained between members of different households or cohort families, the following capacity restrictions apply:
o A maximum of 50 individuals are permitted an indoor gathering, including attendees, staff, photographers and volunteers.
o A maximum of 100 spectators are permitted for indoor seated/audience settings.
Policies/Procedures:
• A schedule will be developed for enhanced cleaning and disinfecting of the shared events spaces, particularly high-contact items such as doors, handles, tables and chairs.
• All programmed areas will have signage to ensure distance is maintained and policies are clearly communicated.
o Additional signage will be placed around gathering areas saying what to do if you show symptoms.
• Floor plans will be rearranged, including temporarily removing/restricting use of furniture or fixtures in common spaces to further support physical distancing.
• It is understood that common areas within host venues (i.e. hotels, restaurants and other 3rd party sites) will adhere to all AHS recommendations and implement rigorous sanitization practices at all times. Host venues shall be responsible for the cleaning and sanitization of washrooms.
• Infants and children should remain with their parents or guardians at all times.
Outdoor Ticketed Event Spaces
Per AHS Guidelines for Outdoor Events: In Stage 2, with 2 metres of distance maintained between members of different households (with the exception of cohort families), the following capacity restrictions apply:
o A maximum of 200 attendees are permitted for outdoor seated/audience events/settings.
o A maximum of 100 attendees are permitted for outdoor social gatherings, including attendees, staff and volunteers.

Policies/Procedures:

• A schedule will be developed for enhanced cleaning and disinfecting of the shared events spaces, particularly high-contact items such as doors, handles, tables and chairs.
• All programmed areas will have signage to ensure distance is maintained and policies are clearly communicated.
o Additional signage will be placed around gathering areas saying what to do if you show symptoms.
• Hand sanitizer station to be set up at the primary entry and exit points to all designated ticketed programming areas to use.
• Access to all outdoor ticketed events will be allowed in designated time intervals.
o Only those who can prove ticket purchase or reservation for a specified time interval will be allowed access during that window.
o No refunds will be available if a reserved time is missed.
o Exchanges may be available depending on current availability of a future time slot.
• Volunteers and/or staff will thoroughly sanitize all chairs, tables and high-touch areas between unique events using disinfectant spray and cloths.
o It will not be necessary to disinfect chairs or tables during any singular event where the same person is using the space (i.e. tables and chairs).
• Infants and children should remain with their parents or guardians at all times
Outdoor Passive Event Spaces/Exhibits
Per AHS Guidelines for Tradeshows & Exhibitions: As long as 2 metres physical distancing is maintained between members of different households or cohort families, there is no maximum limit on the number of attendees at tradeshows and exhibits.

Policies/Procedures:

• A schedule will be developed for enhanced cleaning and disinfecting of the shared events spaces, particularly high-contact items such as doors, handles, tables and chairs.
• All programmed areas will have signage to ensure distance is maintained and policies are clearly communicated.
o Additional signage will be placed around gathering areas saying what to do if you show symptoms.
• Infants and children should remain with their parents or guardians at all times.
Third Party Event Activations (Private Shops, Privately Run Experiences/Events)
• All third party event activations will be asked to ensure adherence to all provincial and municipal COVID-19 Safety Guidelines. Event Organizers will work with all suppliers who might have questions regarding this.
• It is understood that common areas within host venues (i.e. hotels, restaurants and other 3rd party sites) will adhere to all AHS recommendations and implement rigorous sanitization practices at all times. Host venues shall be responsible for the cleaning and sanitization of washrooms.

Confirmed Positive COVID-19 Symptoms or Reports

As per AHS guidelines, the following rapid response plan for all participants in the Jasper Dark Sky Festival should be reviewed and understood by all event attendees should implementation be required at any time during the event.
Individual Exhibiting Symptoms of COVID-19 During Event
In the event that any attendee, staff, volunteer or other participant exhibits symptoms of COVID-19 during involvement in a sanctioned Jasper Dark Sky Festival event; and formally reports it to the organizers of the event:
• Individual will be immediately isolated from all other individuals and, if possible, asked to immediately return to their accommodations without interacting with any other person.
o If individual requires immediate medical attention, they should remain in isolation and EMS should be called. DIAL 911.
• Individual should immediately sanitize and/or wash their hands thoroughly as well as apply an appropriate face covering as soon as possible.
• Staff and/or volunteers will immediately clean and disinfect any surface that may have come into contact with symptomatic individual.
• All other attendees at event, where possible, should be notified and contact information taken from them to be used for contact tracing only.
o Providing information is voluntary for patrons.
o An organization must obtain an individual’s consent and notify them about the purpose and legal authority for the collection.
o Any personal information that is collected for COVID-19 contact tracing can only be used for this purpose,
o Information about attendees will only be requested by Alberta Health Services if a potential exposure occurs onsite.
o Records should only be kept for two weeks.
o An organization must make reasonable security arrangements to protect the personal information

Individual Testing Positive for COVID-19 Within 10-Days Post-Event

In the event that any attendee, staff, volunteer or other participant tests positive for COVID-19 within 10-days following involvement in a sanctioned Jasper Dark Sky Festival event; and formally reports it to the organizers of the event:
• If not already reported to AHS, event organizers will report the occurrence to AHS and work directly with their team to implement a response plan.
• Any contact information collected from the events the identified individual attended will be turned over to AHS for the purpose of notification and response.

References

https://www.alberta.ca/guidance-documents.aspx#toc-2
http://www.jasper-alberta.com/covid
https://open.alberta.ca/dataset/covid-19-information-guidance-for-live-music-dance-and-theatre

Covid 19 Relaunch Guidance Indoor Events

Covid 19 Relaunch Guidance Outdoor Events

Covid 19 Relaunch Guidance Trade Shows Exhibits

Covid 19 Relaunch Guidance Interpretive Attractions

Contact Us


  • Address

    Tourism Jasper
    500 Connaught Dr.
    Jasper, AB, Canada T0E 1E0

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